Privacy notice

General
At Hill Smith King & Wood (“HSKW”), we value and respect the protection of your privacy and the security of your personal information. We handle personal information in accordance with the provisions of the General Data Protection Regulation (Algemene Verordening Gegevensbescherming) and the provisions of other applicable laws, regulations and rules.

 
Personal information collection
When using the term ‘personal information’ in this policy, we mean information that relates to you and allows us to identify you, either directly or in combination with other information that we may hold. This policy applies to all the personal information that HSKW collects when you interact with us, such as when you use our services, when you visit our websites and when you interact with us as a business customer, supplier or business partner. This includes, without limitation, all online and offline collections of all types of personal personal information. 

In the course of providing services to you, we may collect information that could reveal your racial or ethnic origin, physical or mental health, religious beliefs or alleged commission or conviction of criminal offences. Such information is considered “sensitive personal data” under article 9 GDPR. We only collect sensitive information where you have given your explicit consent, it is necessary, or you have deliberately made it public.

 
How we use your personal information
We use your personal information for contact and communication purposes, to manage our relationship with clients and fulfil our (pre-)contractual obligations to them, fulfil our legal obligations, improve our website and our services, for recruitment purposes and other legitimate business purposes. Personal information submitted on this website will solely be used for the purpose for which it was transmitted to us. We will not use it for any other purpose without your prior permission.

 
Principles for the processing of personal information
We apply the following principles when processing your personal information:

1. Personal data shall be processed lawfully, fairly and in a transparent manner;
2. Personal data must be collected for specified, explicit and legitimate purposes;
3. Personal data shall be adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
4. Personal data must be accurate and, where necessary, kept up to date;
5. Personal data shall be kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed;
6. Personal data shall be processed in a manner that ensures appropriate security of the personal information, including protection against unauthorized or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organizational measures.

 
Protection of your personal information
We take the necessary administrative, technical and organizational measures to protect your personal information. Furthermore, we do not sell, rent, distribute or otherwise make personal information commercially available to any third party.

 
Transferring personal information
We do not share, sell, transfer or otherwise disseminate your personal information to third parties and will not do so in future, unless required to provide our services and comply with the obligations arising from contractual agreements concluded with you or unless you have given explicit consent to do so. For instance, it may be necessary to pass on your personal information to third parties such as vendors and service providers. Also, we may, from time to time, need to transfer your personal information to one of our group companies (in the United Kingdom (London) and the United States (New York)) for the purposes specified above. Although unlikely, we may be required to disclose your information to comply with legal obligations or requests. Should this be the case, we will use reasonable endeavors to notify you before doing so, unless we are legally restricted from doing so. We have contracts in place with data processors who provide (elements of) services for us. This means that they cannot do anything with your personal information unless we have instructed them to do so. Also, they will not share your personal information with any organization without our consent. They will hold your personal information securely and retain it for the period we instruct. This is guaranteed by technical and organizational measures as well as by means of checks and controls. Please note that some countries outside of the EEA do not always offer the same standard of data protection as those inside the European Economic Area (“EEA”), including in the USA. Where necessary, we have entered into EU Standard Contractual Clauses to ensure adequate safeguards to protect your personal information. During the provision of our services, your personal information may of course also be transferred to countries outside the EEA where necessary, e.g. in the context of international legal proceedings or cross-jurisdictional legal services.

 
Your rights
In accordance with data protection laws, you are entitled to obtain confirmation as to whether your personal information is being processed, verify its accuracy, update it, and/or request to rectify inaccuracies. You also have the right to have your personal information erased, as well as the right to object (on legitimate grounds) to the processing of your personal information. To exercise such rights and/or if you have any further questions or complaints about how we process your personal information, then please contact us at info@hskwlaw.com. If you still have any concerns about how we handle your personal information, you have the right to report this to the data protection authority.

 
Analytics and Cookies
A ‘cookie’ is a piece of data stored on a user’s hard drive containing information about the user. Our website uses privacy-friendly Google Analytics, a web analytics service provided by Google Inc with whom we have a Google Analytics Data Processing Agreement in place. We use cookies to collect and analyze information about how visitors use our website, including the number of visitors to our website and to see which pages are visited most frequently. Data which are recorded include your anonymized IP address, the number of pages visited, the time and duration of the visit, your location, the origin of the visit, the type of hardware and software used, interaction visitor and your search history. This enables us to improve our website and services, which aims to enhance the experience of our visitors. The data obtained will be transferred to Google and saved by Google on servers in the United States.

 
Note about linked websites
We may provide links to other third party websites and services that are outside our control and not covered by this policy. We encourage you to review the privacy statements posted on those websites (and all websites) you visit.

 
Amendments
Hill Smith King & Wood may amend this privacy notice time to time (date of last amendment: July 2019). On this website, you can always view the latest version of our privacy notice.

© Hill Smith King & Wood, 2010 - 2020.